Simple Wedding Checklist for your day in Charlotte
- Crystal Ballroom Charlotte
- Mar 21
- 3 min read
Congratulations on your engagement! You're about to start one of the most exciting chapters of your life—and planning your dream wedding should feel just as magical. Whether you're envisioning a grand ballroom affair or an intimate celebration with a modern twist, our 2025 wedding checklist is here to guide you every step of the way.
Let’s break it down month-by-month—with helpful tips and how Crystal Ballroom Charlotte takes the stress out of it all.
Wedding Checklist 12+ Months Out – The Foundation
Book Your Venue Early!
Venues in Charlotte book quickly—especially in peak wedding months like spring and fall. Crystal Ballroom Charlotte makes it easy with all-inclusive packages and an onsite design team that handles everything from decor to coordination.
✔ Tour and reserve the venue
✔ Estimate guest count
✔ Choose your theme or style
Set Your Budget
Work out what matters most—venue, catering, dress, etc.—and set realistic goals. With Crystal Ballroom’s transparent pricing, you'll know exactly what’s included without surprise fees.
9–12 Months Out – Build Your Dream Team
Book Key Vendors
Even if you’re working with an all-inclusive venue like Crystal Ballroom Charlotte, you may want to secure photographers, videographers, or entertainers early.
✔ Ask about our preferred vendor list for trusted pros who know the venue
✔ Start dress shopping (yes, it’s time!)
✔ Set up your wedding website and registry
Secure Accommodations
Block hotel rooms nearby for out-of-town guests. Pro tip: Crystal Ballroom Charlotte is conveniently located near many top hotels and restaurants in the Charlotte area.
6–9 Months Out – Details Start Coming Together
Design Your Day
Now it’s time to get creative! At Crystal Ballroom Charlotte, you’ll meet with our professional design team to customize your color palette, floral arrangements, and décor. We’ll transform the ballroom into your unique vision.
✔ Schedule your design session
✔ Book your officiant
✔ Begin planning your honeymoon
Choose Your Cake + Catering
While Crystal Ballroom doesn’t provide food directly, we partner with top caterers in Charlotte to make this step effortless. We’ll coordinate everything behind the scenes.
3–6 Months Out – Let’s Make It Official
Send Save-the-Dates
Let your guests know the date, especially if they’re traveling.
✔ Finalize guest list
✔ Send save-the-dates
✔ Book hair and makeup
Plan Your Ceremony Details
Whether you're doing a traditional walk down the aisle or a modern first-look moment, our in-house event planners can help craft a timeline that reflects your style.
2–3 Months Out – The Final Stretch
Mail Your Invitations
Aim to send them 6–8 weeks before the big day.
✔ Final dress fittings
✔ Confirm with vendors
✔ Order favors and signage
Schedule the Timeline Walkthrough
Your day-of coordination team at Crystal Ballroom Charlotte will go over every detail—down to who bustles the dress and queues your entrance music.
1 Month Out – Finishing Touches
Finalize Everything
✔ Confirm final headcount
✔ Create your seating chart
✔ Apply for your North Carolina marriage license
✔ Write your vows
Plan the Rehearsal & Dinner
Let Crystal Ballroom Charlotte help coordinate timing and logistics with your vendors.
1 Week Out – Breathe It All In
Relax & Get Ready
✔ Get your nails done
✔ Pack your honeymoon bags
✔ Confirm vendor arrival times
Wedding Rehearsal & Spa Day
Let go of the stress. Our day-of coordination team takes over now so you can focus on the moment.
Your Wedding Day at Crystal Ballroom Charlotte
Crystal Ballroom Charlotte has everything set and ready, so all you have to do is walk in, look stunning, and say "I do."
From the elegantly draped ballroom to the ambient lighting and curated floral design, every detail is covered. It’s not just a wedding. It’s the first page of your forever story—and we’re honored to help write it.
Visit the Crystal Ballroom Charlotte today!!!!
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